Policies

Food & Beverage

Our creative culinary team will custom design your menu based on your preferences. Menu item offers may be confirmed up to six months prior to your event.

With the exception of your wedding cake, the hotel must provide all food & beverage. The hotel does provide outside catering for Indian and Kosher weddings. No alcoholic beverages may be brought into the hotel from outside sources. The Patron acknowledges that the State Alcoholic Beverage Commission regulates the sale, service, and consumption of alcoholic beverages. Consequently neither the Patron nor any of the Patron’s guests nor invitees may bring alcoholic beverages of any kind onto hotel premises from outside sources; nor can beverages be removed.

Service Charge and Tax

All food and beverage, rental items, room rental and audiovisual prices are subject to a customary taxable service charge and sales tax. The current amount is listed on all banquet menus.

Parking

The hotel offers self-parking with limited valet service available. Special rates are offered for the hosted event. Additional self-parking is available across the street and in adjacent lots to the hotel. All hotel parking is subject to availability.

Overnight Room Accommodations

Special rates are available for your guests, based on availability. Your Event Manager will assist you with the details.

Florists, Photographers & Music

The hotel has compiled a list of recommended vendors who have created memorable events at the Renaissance over the years. Click on the Recommended Vendors link on this website

Deposits & Event Payment

A nonrefundable deposit will be required to secure your date. Your Event Manager will advise you of the deposit amount required. Thirty (30) days prior to the event, 50% of the total estimated balance is due. The remaining estimated balance will be required 72 hours prior to the start of your event. During your event, the actual expenses will be compiled on the master bill. Any difference between your prepayment and the final master bill will be refunded or billed to you at the conclusion of your event.

Guarantees

In arranging private food and beverage functions, the final attendance must be received no later than three business days (72 working hours) prior to your event. The hotel will be prepared to serve 5% over and above the designated guarantee for up to 25 guests. Once your guarantee is received, it is not subject to reduction.

Outside Vendor Requirements

Florists, decorators and/or entertainers must schedule their move-in and move-out times with the hotel’s Event Manager and must adhere to hotel regulations. All move-in and move-outs must occur through our loading dock area. Florists and decorators are responsible for removing all of their items promptly at the conclusion of the event, including removing their own trash. The hotel cannot be responsible for items left behind. All vendors must provide the hotel with proof of insurance.

Safety Regulations

To comply with fire safety regulations, no open flames are allowed. Candles enclosed in votive containers or hurricane lamps are permitted. Pyrotechnics are strictly prohibited. All room sets must be approved by the hotel in accordance with local fire regulations.

Rehearsal Dinners & Brunches

Rehearsal dinners can be accommodated in Sans Souci, our fine dining restaurant. Private banquet rooms are available for post-wedding brunches. Please contact your Event Manager for details.